Community Relations

1000 COMMUNITY RELATIONS GOALS

The Board of Education strives to conduct district affairs by way of a continuing, open dialogue between the community and the schools. Given district residents’ high level of interest in the education of children, the Board wishes to maintain its high level of sensitivity to the needs and desires of the community and to act expeditiously to meet changing needs and conditions.

To this end, the Board establishes the following goals for community involvement:

  1. provide every possible means whereby all residents of the school district may have the opportunity to contribute their best thinking to the orderly planning of education for children in the district;
  2. keep the community accurately informed about its schools;
  3. understand community attitudes and aspirations for the schools;
  4. encourage contributions from the parent-teacher associations of the district so that school personnel and parents cooperate to advance the educational welfare of the children;
  5. handle all complaints from the public by the administrative officer in charge of the unit of the school district organization closest to the complainant (such complaints may be carried to the Superintendent of Schools and/or the Board if the problem cannot be solved at that level);
  6. promote a spirit of cooperation among the Board, the schools and the community;
  7. develop and maintain the confidence of the community in the Board and the school district staff;
  8. expand the public understanding of every aspect of the school system and stimulate public interest in the school;
  9. facilitate dissemination of information to the community concerning issues and activities in the school;
  10. ascertain the community’s opinions and desires with respect to the operations of the school system and to incorporate that knowledge into its actions;
  11. build relationships with local business, local government, healthcare, social service, civic and community organizations to share resources in order to meet the academic, social and emotional needs of all our students; and
  12. develop and maintain an effective means of communication with the people of the district.

Notwithstanding the above, the final decisions in these areas will rest with the Board.

Adoption date: 10/03/2012, 04/20/2016

1050 ANNUAL DISTRICT ELECTION AND BUDGET VOTE

The District shall hold an annual meeting and election at which the district’s authorized voters will elect members of the Board of Education and vote on the district budget for the coming school year. The annual district meeting and election will be held on the third Tuesday in May, unless this date conflicts with religious observances on that day, in which case the annual meeting and election will be held on the second Tuesday in May.

The District Clerk shall publish a notice of the time and place of the annual meeting and election at least four times within the seven weeks prior to the meeting, in two newspapers having general circulation within the district. The first publication of the notice shall be at least 45 days prior to the meeting.  The notice shall also contain notice of any other matter required by law.

Copies of the budget, together with the attachments required by law must be made available to district residents, upon request, at the district offices, at any public library or free association library within the district and on the school districts website, if one exists, during the 14 days immediately preceding the date of the annual meeting and election.

The Board shall appoint assistant clerks and election inspectors necessary for the annual meeting and election at a Board meeting held before the annual meeting and election.

PROPOSITIONS

The Board has the authority, under the Education Law, to adopt reasonable rules and regulations concerning the submission of petitions to the Board to place propositions on the ballot which may amend the budget. Pursuant to those provisions, the Board establishes the following guidelines:

  1. Unless otherwise provided by the Education Law, petitions for the submission of a proposition must contain a minimum of 100 signatures in small city school districts.
  2. Petitions must be filed with the District Clerk at least 30 days prior to the annual meeting, except for petitions relating to a proposition which must be included in the notice of the annual meeting (i.e., changing the number of board members); such petitions must be submitted 60 days in advance of the annual meeting to facilitate the preparation and printing of the ballots.
  3. Propositions must include the specific appropriations necessary for the purposes listed.
  4. Wording of a petition must comply with legal requirements. If the wording does not comply, it may be changed or altered by the Board, or the Board may reject a petition for failure to comply.

Propositions received in accordance with these specifications will be placed on the ballot as amendments and will be voted upon by the voters in the same manner as the proposed budget, except that the Board shall not be required to place any proposition on the ballot which is within the exclusive province of the Board or otherwise forbidden by law. No proposition involving the budget may be submitted to the voters more than twice.

The Board may also, on its own motion, submit propositions.

Ref:     Education  Law  §§416(3);  1608(2);  1716(2)  1804(4);  1906(1);  2002(1);    2003(1)(2);

2004(1)-(7); 2009; 2021;2022(1), (4)-(5); 2035(2); 2601-a(2)

General Construction Law §60

Matter of Hebel, 34 EDR 319 (1994)

Matter of Martin, 32 EDR 567 (1993)

Matter of Como, 30 EDR 214 (1990)

Adoption date:   10/03/2012, 04/20/2016

1120 SCHOOL DISTRICT RECORDS

It is the policy of the Board of Education to inform members of the public about the administration and operation of the public schools in accordance with the Freedom of Information Law of the State of New York.

The Superintendent of Schools shall develop regulations ensuring compliance with the Freedom of Information Law and setting forth the procedures to be followed to obtain access to district records and submit such regulations to the Board for approval. The Superintendent shall designate, with Board approval, a Records Access and Records Management Officer, pursuant to law.

RETENTION AND DESTRUCTION OF RECORDS

The Board hereby adopts the Records Retention and Disposition Schedule ED-1 issued pursuant to Article 57-A of the Arts and Cultural Affairs Law which contains the legal minimum retention periods for district records. In accordance with Article 57-A, the district will dispose of only those records described in the schedule after they have met the minimum retention periods set forth in the schedule. The district will dispose of only those records that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond the established legal minimum periods.

Ref:     Public Officers Law §84 et seq. (Freedom of Information Law) Education Law §2116

Arts and Cultural Affairs Law §57.11

Local Government Records Law, Article 57-A 8 NYCRR Part 185 (Appendix I)

Adoption date:   10/03/2012, 04/20/2016

1130 NEWS MEDIA RELATIONS

The Board of Education invites and welcomes the active participation of all forms of mass media in promoting the cause of good education within the district and elsewhere.

The Board President is designated as the spokesperson for the Board when the Board is making a statement on an issue. No other member of the Board individually will speak for, or in the name of, the Board unless by explicit direction of the Board. Board members should emphasize to the media when asked to speak as a Board member that they can only speak as private citizens unless they have been empowered by the Board to speak for it.

The Superintendent of Schools is designated as the spokesperson for the district.

All staff desiring to release information to the media should first notify the Superintendent or designee. The Superintendent of Schools shall establish all necessary procedures to govern day-to-day interactions between the schools and the news media.

Ref:    Arts and Cultural Affairs Law §61.09

Adoption date:   10/03/2012, 04/20/2016 

1220 RELATIONS WITH COMMUNITY AND BUSINESS ORGANIZATIONS

The Board of Education recognizes the potential benefits of community and business partnerships with the school district. The Board and district staff shall cooperate with those organizations which may provide support in improving the educational, vocational, counseling and/or extra-curricular opportunities in the district. Board members shall seek to maintain regular interaction with community and business leadership both on a formal and informal basis.

Partnerships with these organizations may include mentor and/or apprenticeship programs, pilot projects, grants, off-campus counseling services and volunteer services, in addition to or as part of the district curriculum.

The Board shall appoint as needed a community-business liaison [committee] whose duties shall include the following:

  1. investigate all opportunities which may be available to the district through an association with such organizations,
  2. coordinate these organizations’ efforts in order to serve the greatest number of district students,
  3. develop guidelines for the implementation of the school-community-business partnership and suggest curricular and extracurricular developments as a result of such partnership,
  4. attend appropriate meetings of such organizations to inform them about educational issues and needs of the schools and to report back to the district about issues of concern  to area business and the community, and
  5. seek grants and gifts to the schools which will help improve education in the district.

The liaison [or committee] will report its findings to the Board. The Superintendent of Schools shall regularly inform the Board of the status of community-business programs in effect in district schools.

Adoption date:   10/03/2012, 04/20/2016

1222 RELATIONS WITH BOOSTER ORGANIZATIONS

The Board of Education recognizes that extracurricular support groups or “booster”  organizations provide important support to district schools and can be a valuable means of stimulating community interest in the aims and activities of district schools. Booster organizations may be defined in two ways:

  1. an organization which is created to foster community support and raise funds for a specific extracurricular activity (i.e., athletics, speech and debate and/or musical groups) and
  2. an organization which is created to foster community support and raise funds for the school’s general extracurricular program.

Parents and other interested members of the community who wish to organize a booster club for the purpose of supporting a specific school program are encouraged to do so, as long as the activities of such organizations do not interfere unduly with the total educational program or disrupt district operations in any way. To this end, booster organizations must follow these guidelines:

  1. be voluntary and support a specific school activity;
  2. submit an activity schedule in advance to the Superintendent of Schools or designee for prior approval;
  3. whenever the booster club uses the name of the school district, or any language suggesting that the district has endorsed, sponsored or otherwise approved of the club’s activities, there must be prior approval by the Superintendent;
  4. seek advance Board approval for use of school facilities and/or equipment, following procedures outlined in the administration of their duties;
  5. avoid interference with the decision-making of any student group;
  6. understand and respect the authority of district employees in the administration of their duties; and
  7. assume all financial responsibility for their organization, including but not limited to the provision of adequate insurance coverage as appropriate.

If a booster organization wishes to make a contribution of money, service time or tangible property (i.e., equipment or supplies), a representative of the organization should first meet with the Superintendent. The Superintendent must identify the district’s terms and conditions for accepting such gifts, and seek the Board’s official approval before accepting or publicly announcing any contribution.

Booster-proposed plans, projects and other activities must be evaluated and promoted in light of their stated contribution to the academic as well as the extracurricular school programs. Careful consideration should be given to the total value of the contribution to all students and not just specific student groups. The Board retains final responsibility and authority on all activities which have an impact on students, the schools, school programs and/or school-owned property.

Adoption date:   10/03/2012, 04/20/2016

1230 PUBLIC PARTICIPATION AT BOARD MEETINGS

The Board of Education encourages public participation on school related matters at Board meetings. To allow for public participation, a period not to exceed 30 minutes shall be set aside, with priority given to items on the agenda, during the first part of each Board meeting following the Good News period. A second 30 minutes of time will be set aside at the end of each Board meeting for public comment on matters pertaining to the district but not on the agenda. These periods may be extended by a majority vote of the Board.

Persons wishing to address the Board shall advise the Superintendent of Schools prior to the scheduled starting time of the meeting. The request shall be made in writing on a form provided by the district and shall include the name of the speaker, the address, telephone number, name of the organization represented (if any) and a brief description of the topic to be addressed. Any group or organization wishing to address the Board must identify a single spokesperson.

Presentation should be as brief as possible. No speaker will be permitted to speak for longer than three to five minutes. Speakers may comment on matters related to agenda items specifically or district matters generally, depending on the public participation section (as outlined above).

The Board will not permit in public session discussion involving individual district personnel or students. Persons wishing to discuss matters involving individual district personnel or students should present their comments and/or concerns to the Superintendent during regular business hours.

All speakers are to conduct themselves in a civil manner. Obscene language, libelous statements, threats of violence, statements advocating racial, religious or other forms of prejudice will not be tolerated.

Persons making presentations at a Board meeting will address remarks to the President and may direct questions or comments to Board members or other district officials only upon the approval of the President. Board members and the Superintendent shall have the privilege of asking questions of any person who addresses the Board.

Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action. Persons wishing to have matters included on the agenda shall contact the Superintendent in accordance with Policy 2342, Agenda Preparation.

The President shall be responsible for the orderly conduct of the meeting and shall rule on such matters as the time to be allowed for public discussion and the appropriateness of the subject being presented, as outlined in this policy and applicable provisions of law and regulation and subject to the Board’s parliamentary procedure. The President shall have the right to discontinue any presentation which violates this policy.

Adoption date:   10/03/2012, 04/20/2016

1400 PUBLIC COMPLAINTS

The Board of Education recognizes the right of community members to register individual or group concerns regarding instruction, district programs, materials, operations and/or staff members. The main goal of the district is to resolve such concerns specifically with the parties involved, whenever possible.

Public complaints about the school district will be directed to the proper administrative personnel. Complaints about specific classroom practices shall be directed to the teacher concerned. If the matter is not settled satisfactorily, the complainant shall then contact the Building Principal. If there is no resolution on this level, the Superintendent of Schools or his/her designee shall be contacted.  The Superintendent shall refer the issue to the Board for final resolution, if necessary.

All matters referred to the Superintendent and/or the Board shall be in writing. Concerns registered directly to the Board as a whole or to an individual Board member shall be referred as soon as is reasonably possible to the Superintendent for investigation, report and/or resolution.

Adoption date:   10/03/2012, 04/20/2016 

1420 COMPLAINTS ABOUT CURRICULA OR INSTRUCTIONAL MATERIALS

The Board of Education recognizes its responsibility for the selection of instructional materials. The Board expects district teachers and administrators to recommend books and other materials in accord with sound educational principles and practices and to use them effectively in the classrooms. However, the Board also recognizes the right of community members to voice concerns and/or complaints regarding the implementation of a particular curriculum and/or instructional material.

Any criticism of instructional materials that are in the schools that cannot be resolved informally shall be submitted in writing to the Superintendent of Schools. An ad hoc Instructional Material Review Committee will be designated by the Superintendent to investigate and judge the challenged material.

The committee shall make recommendations to the Superintendent concerning the disposition of the complaint, and the Superintendent will issue a decision. This decision may be appealed to the Board, and the decision of the Board shall be final.

Ref: Education Law §§1709(15); 1711(5)(f)

Board of Educ., Island Trees UFSD v. Pico, 457 US 853 (1982)

Adoption date:   10/03/2012, 04/20/2016 

1500 PUBLIC USE OF SCHOOL FACILITIES

School Facilities

While the district’s school buildings and grounds are maintained primarily for the purpose of educating students within the district, and district uses take priority, the Board of Education recognizes that the buildings and grounds are a valuable community resource and believes that this resource should be available to the community. District facilities may be used for the purposes permitted by §414 of the Education Law.

Public use of school facilities may take place during and after school hours only if, in the opinion of the building principal, the use will not be disruptive of normal school operations.

The Superintendent of Schools shall establish procedures governing the use of district facilities, including the establishment of a fee schedule. A facilities use “handbook” will be made available on-line and in each school location which will outline these procedures.

Use of district facilities will be permitted only when the requesting organization provides the district timely evidence of adequate insurance coverage ($1,000,000 minimum) to save the district harmless from all liability, property damage, personal injuries and/or medical expenses.  The district will exercise complete and unreviewable discretion regarding what constitutes adequate insurance coverage for each proposed use.

Materials & Equipment

Except when used in connection with or rented under provisions of Education Law §414, school-owned materials or equipment may be used for school related purposes only. Private and/or personal use of school-owned materials and equipment is strictly prohibited. The loan of equipment and materials for public purposes that serve the welfare of the community is allowed as long as the equipment is not needed at the time for school purposes, and the proposed use will not disrupt normal school operations.

The Board of Education will permit school materials and equipment to be loaned to staff members when such use is directly or peripherally related to their employment and to students when the material and equipment is to be used in connection with their studies or extracurricular activities. Community members will be allowed to use school-owned materials and equipment only for educational purposes that relate to school operations.

The Board of Education will also allow the loan of equipment to local governments and other entities that benefit the welfare of the surrounding community. The Board of Education supports such inter-municipal cooperation as it saves taxpayer monies and is a more efficient use of scarce or costly equipment and resources.

The district will develop administrative regulations to assure that use of school-owned materials and/or equipment complies with this policy including a description of the restrictive rights and responsibilities of the district and the “borrower” in relation to such materials and equipment.

Ref: Education Law §414, NY Constitution Article 8

Adoption date: 10/03/12; 06/20/18

1510 PUBLIC SALES ON SCHOOL PROPERTY

The Board of Education believes that fund drives and/or materials drives should be conducted only when there is some educational benefit for the student. The administration should approve and schedule these activities so as to eliminate the possibility of many drives being conducted simultaneously.

Any fund drive must be sponsored by the school district or a school-related organization (i.e., the Parent-Teacher Association).

Funds raised through school-sponsored activities must be deposited and accounted for in the extra-curricular fund. Accounting for funds raised by school-related groups is the responsibility of such groups.

Fund drives sponsored by the school district requiring door-to-door solicitations should be kept to a minimum and approved in advance by the Superintendent of Schools. Such drives should include training for the solicitors.

SOLICITING FUNDS FROM STAFF

No solicitor, salesman or agent shall come into any school building or upon any school property and solicit business other than school business, from any school employee. In the case of school business, he/she shall receive permission from the Superintendent before soliciting any school employee in any building.

Cross-ref:        1511, Advertising in the Schools

Adoption date:   10/03/2012, 04/20/2016

1511 ADVERTISING IN THE SCHOOLS

School facilities, staff, and school children shall not be employed in the schools in any manner for advertising or otherwise promoting on school property any commercial, political or non- school agency, individual or organization, except as approved by the Superintendent of Schools.

Canvassing, soliciting of funds or selling on any items by an outside agency shall not be permitted on the school premises. School personnel may not participate, during school hours or on school grounds, in the solicitation of orders, the distribution of advertising materials or the collection of charges. The Superintendent of Schools is authorized to issue a list of suggested vendors to meet district-prescribed standards, e.g., for photographs or musical instruments, while allowing parents to make their own arrangements on any terms they wish, where the arrangement does not involve the use of school personnel.

A commercial photographer who is taking school photographs on school premises for a school purpose may advise students, by means of a card, brochure or other appropriate devices, that copies may be purchased directly from the photographer. The solicitation of orders for and the sale of class rings on school premises is permissible if authorized by the Board and if all prospective vendors are given full and equal opportunity to compete; and students are fully involved in the promotion and sale of such rings.

The Superintendent is hereby granted the authority to approve activities in cooperation with any individual or organization in promoting activities of general public interest that promote the education or other best interests of the students. Exhibitions in schools of any books, articles, apparatus, films or other educational material shall be adjudged on the basis of their actual educational values.

In the case of colleges, universities, armed service agencies, corporations, business and public service agencies, it is the policy of the Board of Education that access to schools shall be encouraged to bring career and occupational information to students. The Superintendent shall ensure that such activities are carefully monitored to restrict any commercial advertisement.

Contracts which purport to authorize private individuals or corporations to promote the sale of products and services through commercial advertisements aimed at public school students are expressly prohibited.

Nothing in this policy shall be constructed to limit the authority of the Board of Education under the law to authorize the broadcast of high school games and other events by radio and TV stations through the broadcast is commercially sponsored.

Cross-ref: 1500, Public Use of School Facilities 1510, Public Sales on School Property

Adoption date:   10/03/2012, 04/20/2016

1530 SMOKING AND OTHER TOBACCO USE ON SCHOOL PREMISES

Due to the health hazards associated with smoking and in accordance with federal and state law, the Board of Education prohibits smoking and all other tobacco use and use of an electronic cigarette or e-cigarette in all school district buildings, on school grounds and in any vehicle used to transport children or personnel. Smoking or tobacco use is also prohibited within 100 feet of all school entrances, exits and outdoor areas except where that is a residence or residential property. Electronic cigarette or e-cigarette means an electronic device that delivers vapor which is inhaled by an individual user (including vaporizers, vapor pipes and vape pens) and shall include any refill, cartridge and any other component of such a device.

The district’s smoking policy shall be prominently posted in each building, at designated outdoor locations on school premises (i.e., athletic fields) and in all district vehicles. The Board designates the Superintendent of Schools or designee as agent responsible for informing individuals smoking cigarettes or e-cigarettes or using tobacco unlawfully that they are in violation of Article 13-E of the Public Health Law and/or Section 409 of the Education Law and/or the federal Pro-Children Acts of 1994 and 2001. Persons in violation of this policy will be asked to stop or leave school property. Students and staff may be subject to consequences outlined in the Code of Conduct.

Ref: Education Law §§409(2)
Public Health Law Article 13-E
Public Health Law §§206; 340; 347; 1399-aa

Adoption date: 10/03/2012, 02/04/2015, 04/20/2016, 11/15/17

1740 RELATIONS WITH NONPUBLIC SCHOOLS

In recognition of the educational, cultural and economic values that parochial and private schools provide to parents, citizens and community taxpayers, the Board of Educations shall make available public school services to resident students who attend nonpublic schools.

The Board recognizes that Section 701 of the Education Law requires all school boards to purchase and to loan, upon individual request, textbooks to all children residing in the district who are attending grades kindergarten through twelve in any public or nonpublic school which complies with the compulsory education law.

It is also understood that the textbooks must be “loaned free” to the children, but school boards make reasonable rules and regulations regarding such loan(s).

Therefore, the following rules and regulations shall govern the loan of textbooks to residents of the district attending nonpublic schools:

  1. The textbooks shall remain the property of the district.
  2. The textbooks shall be returned at the end of the non-public school year.
  3. If lost or destroyed, the textbooks shall be paid for in the same fashion as the students attending district schools.

The Board authorizes the Superintendent of Schools to establish any and all rules, regulations and procedures necessary to implement and maintain this policy.

Adoption date:   10/03/2012, 04/20/2016 

1741 HOME INSTRUCTION

The Board of Education shall ensure that children instructed at home are taught by a competent instructor and receive an education substantially equivalent to that offered in the district’s schools.

Parents/Guardians who wish to educate their children at home must submit to the district an Individual Home Instruction Plan (IHIP), outlining the educational goals to be met and the course materials and syllabi to be used each year for the child’s learning process. The district may accept or deny an IHIP. Parents/Guardians must submit quarterly reports which will provide the district with the necessary information to make determinations of substantial equivalency and competency of instruction on an ongoing basis.

Parents/Guardians may appeal to the Board a determination by the Superintendent of Schools or designee that an IHIP is not in compliance with the Regulations of the Commissioner of Education. Parents/Guardians shall have the right to appeal the final determination of the Board to the Commissioner of Education within 30 days of receipt of such determination.

Ref:     Education Law §3202(4) 8 NYCRR §100.10

Matter of Abookire, 33 EDR 473 (1994)

Adoption date:   10/03/2012, 04/20/2016

1800 GIFTS FROM THE PUBLIC

It shall be the policy of the district to accept a gift, provided it is made within the statutory authority granted to school districts and has received the approval of the Board of Education.

In granting or withholding of its consent, the Board will review the following factors.

  1. The terms of the gift must identify:
    1. the subject of the gift,
    2. the purpose of the gift,
    3. the beneficiary or beneficiaries (if any) and
    4. all conditions or restrictions that may apply.
  2. The gift must not benefit a particular or named individual or individuals.
  3. If the purpose of the gift is an award to a single student, the determination of the recipient of such award shall be made on the basis that all students shall have an equal opportunity to qualify for it and shall not be denied its receipt on the basis of race, religion, sex or disability.
  4. If the gift is in trust, the obligation of the investment and reinvestment of the principle shall be clearly specified and the application of the income or investment proceeds shall be clearly set forth.
  5. No gift or trust will be accepted by the Board unless:
    1. it is in support of and a benefit to all or to a particular public school in the district,
    2. it is for a purpose for that the school district could legally expend its own funds, and
    3. it is for the purpose of awarding scholarships to students graduating from the district.

Any gift rejected by the Board shall be returned to the donor or his/her estate within 60 days together with a statement indicating the reasons for the rejection of such gift.

Cross-ref:  5800, Student Awards and Scholarships

Ref:  Education Law §1709(12)

Adoption date:  10/03/2012, 04/20/2016

1900 TITLE I PARENTAL INVOLVEMENT POLICY GUIDANCE

SCHOOL DISTRICT POLICY

The Board of Education endorses the parent involvement goals of Title I of the federal No Child Left Behind Act of 2001 (NCLB). Therefore, it encourages the participation of parents of students eligible for Title I services in all aspects of their child ‘s education including the development and implementation of district programs activities and procedures designed to carry out NCLB parent involvement goals.

In accordance with NCLB requirements  the district will:

  1. Involve parents in the joint development of its Title  1 plan. If the plan is not satisfactory to the parents of children participating in Title I programs the district will submit any parent comments to the State Education Department along with its plan.
  2. Involve parents in the process of school review and improvement. This  includes:
    1. explaining to parents how they can become involved in addressing the academic issues that caused their child’s school to be identified as a school in need of improvement; consulting with parents in the development of a school improvement plan, and including in such plan strategies to promote effective parental involvement; and
    2. providing parents with adequate opportunity to participate in the development of a restructuring plan whenever their child’s school is identified for restructuring and to comment before the district implements an alternative governance arrangement.
  3. Provide coordination technical assistance and other support necessary to assist participating schools in their own planning and implementation of effective parent involvement activities to improve student academic achievement and school performance.
  4. Build the capacity of its schools and parents for parental involvement.
  5. Coordinate and integrate parental involvement strategies under Title I with parental involvement strategies under other programs such as Head Start, Reading First Early Reading First, Even Start, Parents as Teachers Home Instruction Program for Preschool Youngsters and state-run preschool programs.
  6. Conduct with the involvement of parents an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of Title I schools, including  the identification of barriers to greater participation  by parents in activities under the policy, and revision of parent involvement policies necessary for more effective parental  involvement.
  7. Involve parents in the activities of schools served under Title I.

Additionally, the Board directs that each district school with a program served with Title I funds to jointly develop with, and distribute to parents of participating children a written parental involvement policy. The policy must be agreed on by such parents and describe the means for carrying out NCLB parental  involvement requirements set forth below.

Each Title I school must notify parents of its parent involvement policy in an understandable and uniform format and to the extent practicable in a language, the parents can understand. In addition, Title I schools must make their parent involvement policy available to the local community and update it periodically to meet the changing needs of parents and the school.

To the extent practicable both the district and its Title I schools will provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities and parents of migratory children. Activities in this area include providing information and school reports in a format and to the extent practicable in a language such parents understand.

To ensure effective involvement by parents and to support a partnership among the school  involved, parents, and the community to improve student academic achievement both the district and each of its Title I schools will:

  1. Assist parents in understanding such topics as the state’s academic content and student achievement standards, state and local academic assessments, Title I requirements, and how to monitor a child’s progress and work with educators to improve the achievement of their children;
  2. Provide materials and training to help parents work with their children to improve their children’s achievement such as literacy training and using technology as appropriate, to foster parental involvement;
  3. Educate teachers, pupil services personnel principals and other staff with the assistance of parents, in the value and utility of parent contributions; how to reach out communicate and work with parents as equal partners; implement and coordinate parent programs and build ties between parents and the school; and
  4. To the extent feasible and appropriate coordinate and integrate parent involvement programs and activities with Head Start Reading First, Early Reading First, Even Start, Home Instruction Programs for Preschool Youngsters, the Parents as Teachers Program public preschool and other programs. They will also conduct other activities such as parent resource centers that encourage and support parents in more fully participating in the education of their children.

The district and its schools may also consider other activities that further build the capacity of parents to become involved to the extent those activities are feasible and appropriate. In accordance with the NCLB, these additional optional activities may include for example the establishment of a district-wide parent advisory council to provide advice on all matters related to parental involvement in Title I programs and training parents to enhance the involvement of other parents.

School Level Policy

The parent involvement policy of a Title I school must describe the means for: 

  1. Convening an annual meeting, at a convenient time, to inform parents of their school’s participation in Title I programs and explain Title I requirements and the right of parents to be involved. All parents of children participating in a Title I program will be invited to the meeting.
  2. Offering a flexible number of meetings including morning or evening. It may provide with funds available under Title I for transportation, childcare or home visits as such services relate to parental involvement.
  3. Involving parents in an organized ongoing and timely manner in the planning, review, and improvement of Title I programs including the planning review and improvement of the school’s parent involvement policy.

Parental involvement is also required in the planning, review, and improvement of the joint development of a school-wide program. A school that already has in place a process for involving parents in the joint planning and design of the school’s programs may use that process if it includes an adequate representation of parents of participating children. Additionally, when the school-wide program plan is not satisfactory to the parents of participating children the school’s parent involvement policy must provide an opportunity to submit any parent comments on the plan.

A school’s parent involvement policy also must provide parents of participating children with:

  1. timely information absolute Title I programs;
  2. a description and explanation of the curriculum in use at the school the forms of academic assessment used to measure student progress and the proficiency levels students are expected to meet; and
  3. opportunities, if requested by parents, for regular meetings to formulate suggestions and to participate as appropriate in decisions relating to the education of their children and respond to any such suggestions as soon as practicably possible.

STUDENT ACADEMIC ACHIEVEMENT SCHOOL-PARENT COMPACT

A school level Title I parent involvement policy must also include a school-parent compact that is jointly developed with the parents of all participating children.

In general, the compact must outline how parents, the entire school staff and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve the state’s high standards.

Specifically, the compact must:

  1. Describe the school’s responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment that enables the children served under Title I to meet the state’s student academic achievement standards;
  2. Describe the ways in which each parent will be responsible for supporting their children’s learning such as monitoring attendance, homework completion and television watching; volunteering in their child’s classroom participating, as appropriate in decisions relating to the education of their children and positive use of extracurricular time; and
  3. Address the importance of communication between teachers and parents on an ongoing basis through:
    1. at least annual parent teacher conferences at the elementary  school level including a discussion of how the compact relates to the child’s achievement,
    2. frequent reports to parents on their children’s progress and
    3. reasonable access to staff, opportunities to volunteer and   participate in their child’s class and observation of classroom activities.

    Adoption date: 10/03/2012

    INTERPRETERS FOR HEARING-IMPAIRED PARENTS

    The Board of Education recognizes that those district parents with hearing impairments which prevent a meaningful participation in their child’s educational program must be afforded an opportunity equal to that afforded other parents to participate in meetings or activities pertaining to the academic and/or disciplinary aspects of their child’s education. Accordingly, and pursuant to law, the school district will provide an interpreter for hearing-impaired parents for school- initiated academic and/or disciplinary meetings or activities including; but not limited to

    • parent/teacher conferences,
    • child/study or building level team meetings,
    • planning meetings with school counselors regarding educational progress
    • career planning and
    • suspension hearings or other conference with school officials relating to disciplinary actions.

    The school district will provide an interpreter for the hearing-impaired parent if a written request for the service has been submitted to and received by the district within three (3) working days prior to the scheduled meeting or activity. If an interpreter is unavailable, the district will then make other reasonable accommodations which are satisfactory to the parents (e.g., note taker, transcript, decoder or telecommunication device for the deaf). These services will be made available by the district at no cost to the parents.

    The Board directs the Superintendent of Schools to maintain a list of available interpreters and to develop procedures to notify parents of the availability of interpreter services, the time limitation for requesting these services, and of the requirement to make other reasonable accommodations satisfactory to the parents should an interpreter not be available.

    Hearing-impaired parents are requested to submit a request accommodation of their disability. Ref:            Americans with Disabilities Act of 1990, 42 U.S.C. §§12131-12134

    Rehabilitation Act of 1973, 29 U.S.C. §794 Education Law §3230

    8 NYCRR §100.2(aa)

    Rothschild v. Grottenthaler, 907 F.2d 286 (2d Cir. 1990)

    Adoption date:   10/03/2012

    Preparing our students for success in tomorrow’s world.

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