2019-20 budget and Board of Education election timeline

  • 12/05/18 – Distribute FY2018 Budget Forms
  • 01/08/19 – Begin budget entry on central office budget items
  • 1/14 – 1/30 – Conduct budget session meetings with stakeholders. Receive and review completed budget forms from Admin Council, Special Programs, Athletics, Buildings and Grounds, Information Technologies and Food Services.
  • 01/23/19 – BOE appoints Board of Election Registrars ( by 2/13 of each year per 16 Ed Law 2606)
  • 01/23/19 – BOE resolution sets the following dates as voter registration days (§2606):
    • @ALS – during normal school hours from 4/8/19- 4/11/19 and 4/15/19 – 4/18/19
    • @VSGS – during normal school hours from 4/8/19- 4/11/19 and 4/15/19 – 4/18/19
    • @HHS – during normal school hours from 4/8/19- 4/11/19 and 4/15/19 – 4/18/19
    • In a small city, the last day of registration can’t be less than 2 weeks before vote and must be at least 4 consecutive hours between 7AM and 8PM
  • 01/23/19 – BOE resolution sets election inspectors pay rate @ $100 (per diem)  BOE
  • 01/23/19 – BOE resolution appoints election inspectors
  • 01/30/19 – Complete data entry of initial budget
  • 02/01/19 – Preliminary popular budget to BOE
  • 02/5/19 – Candidates petitions available at Office of the District Clerk
  • 02/18/19 to 02/22/19 – Winter Recess
  • 3/01/19 – Submit Property Tax Cap Calculation Limit to Office of the State Comptroller
  • 03/06/19 – BOE Meeting
  • 03/20/19 – BOE Meeting
  • 03/27/19 – 1st notice of budget availability & annual meeting (at least 45 days prior to vote date – 4x in 7weeks) Each such notice must contain date, time and location for both the public hearing and the annual election
  • 03/30/19 – NYS Budget adopted & implemented – school aid revenue clarified
  • 04/03/19 – BOE Meeting
  • 04/03/19 – BOE adopts budget for presentation to voters (districts must complete budget 7 days before the public hearing)
  • 04/03/19 – Budget pamphlet authorized
  • 04/03/19 – BOE approval of Property Tax Report Card
  • 04/17/19 – BOE Meeting
  • 04/19/19 – 1st filing of sworn statements of campaign expenses from BOE candidates to District Clerk
  • 04/19/19 – 2nd notice (16 Ed Law 2004 – 4x in 7 weeks)
  • 04/22/19 to 04/26/19 – Spring Recess
  • 04/26/19 – Last possible day to Submit Property Tax Report Card to SED (must be submitted to SED by the end of the next business day following the budget adoption but no later than 24 days prior to Budget Vote. It includes TOTAL GENERAL FUND BUDGET; %INCREASE/DECREASE IN TOTAL SPENDING and TAX LEVY FROM PREVIOUS YEAR and INCREASE IN CPI. In addition, it must be transmitted to local newspapers of general circulation.)
  • 04/30/19 – Budget Notice and “full disclosure information” must be available to public in each school building and public library (7 days before the public hearing/14 days before election day)
  • 05/01/19 – Last day for BOE candidate petitions – until 5:00 PM (20 days prior to election 16 Ed Law 2608)
  • 05/02/19 – Ballot position drawing
  • 05/03/19 – Absentee Ballot mailing may begin (ballots must be mailed not earlier than 20 days or later than 7 days prior to the election)
  • 05/02/19 – 3rd notice (16 Ed Law 2004 – 4x in 7 weeks)
  • 05/08/19 – BOE convenes Public Budget Hearing @ which the budget must be presented in “plain language” and in the 3 components – administrative, program and capital (7 to 14 days prior to election day – 16 Ed Law 1608, 1716, 1804 and 2022)
  • 05/10/19 – 4th notice (16 Ed Law 2004 – 4x in 7 weeks)
  • 05/15/19 – Include the postcard in the Newsletter (by BOCES) 6-day notice to all qualified voters in the District (required after the hearing, but no later than 6 days prior to the budget vote
  • 05/16/19 – 2nd Expenditure statement due
  • 05/16/19 – Post a listing of those residents given absentee ballots in the Office of the District Clerk (5 days prior to the vote date)
  • 05/21/19 – Annual Budget Vote and BOE Election
  • 05/21/19 – Statement of canvass delivered to District Clerk (16 Ed Law 2610)
  • 05/22/19 – Board of Education declare(s) the result of the canvass (election)
  • 06/07/19 – Final filing of sworn statements of campaign expenses from BOE candidates to District Clerk (20 days after the election)
Preparing our students for success in tomorrow’s world.

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