Cohoes City School District


New online system for requesting use of school facilities launches May 1

April 27, 2017—Beginning Monday, community groups and athletic teams unaffiliated with the school district can expect changes to the way facility use requests are submitted to the district business office. The current system of submitting a paper form is being replaced by ML Schedules, an online scheduling management system based in Rochester, NY.

Users are required to first create an account with a login and password. Once the account is created, individuals will have access to reserve space. The new system streamlines the process by allowing users to submit multiple requests for more than one date all in one session. Users can also view an availability calendar which provides immediate notification as to whether the field or classroom they'd like to reserve is already in use on their specified date and time.

"We're thrilled to move our facilities requests online," said Superintendent Jennifer Spring, Ed.D. "This will shorten our turnaround time for approving outside groups and allow us to quickly and efficiently guage the volume and nature of the events happening after school and on weekends."

The district's guidelines for using school facilities remains the same. Outside organizations are still bound by those requirements which include specifics on approval by a building principal, damage to property and liability insurance.

New guidelines for community groups when using ML Schedules include submitting requests at least 30 days in advance of the date of the event, as well as stalled approval and/or declined requests to use facilities for an event scheduled more than 6 months in advance.

The two short videos below guide new users on registering with the ML Schedules system and how to log in and reserve space.

Questions on using the new system launching on Monday, May 1? Contact the building secretary.